Meeting Magic: Facilitation & Planning Skills for Meeting Productivity

How many hours a day do you spend in meetings? How many of those hours are wasted because people go on and on, interrupt one another, haven’t prepared adequately, or just refuse to participate? Study after study has found that over 50 percent of most meeting time is wasted. More than 90 percent of the attendees admit to checking their phones during the meeting, 73 percent busy themselves doing other work, and about 39 percent actually fall asleep!

This program helps meeting leaders, facilitators, and members learn how to make meetings work. By attending it, you will learn how to plan your meetings so they are efficient and interesting. You will learn how to delegate roles and turn discussions into interactive sessions, led by an effective facilitator, who can stop Meeting Bullies in their tracks, as well as, bring out the Silent Sams. You will find out how to encourage all attendees to get their ideas heard and leverage divergent viewpoints into creative solutions. You will obtain handy checklists and forms and learn strategies for handling difficult people who are trying to overtake the meeting. With this program, you will turn meetings into true team-building experiences.

Half the people have something to say and can’t, and the other half have nothing to say & keep on saying it. - Robert Frost

Learning Objectives:

Meeting leaders will learn how to:

  • Determine when to have meetings
  • Utilize different types of meetings
  • Prepare efficient agendas
  • Start meetings on the right track
  • Facilitate discussions & solicit productive meeting interaction
  • Turn destructive conflict into constructive conflict
  • Manage meeting interruptions
  • Stay on schedule & deflect time wasters
  • Record minutes
  • Prepare action plans for results
  • Evaluate & follow up meetings

Meeting members will learn how to:

  • Speak up effectively
  • Help others understand their ideas
  • Engage in productive conflict
  • Utilize consensus & compromise